Privacy Statement – Play 3

Our contact details:

Name: People, Potential, Possibilities (P3 Charity)

Address: Eagle House, Cotmanhay Road, Ilkeston, DE7 8HU

Phone Number: 0115 850 8190

E-mail: governance@p3charity.org

People, Potential, Possibilities (P3) is a registered charity and incorporates The Rugby Portobello Trust. This policy lays out how your personal data is collected and used when you book your child onto one of our Play sessions.

What information we collect

When booking your child onto one of our play sessions, we collect the following information:

  • Your name
  • Address
  • Contact Numbers
  • Approved emergency contacts
  • Childs name
  • Childs age
  • Dietary requirements
  • Health information
  • SEN information

Why we collect this information

P3 collects this information to book your child onto one of our sessions, to contact you in case of emergency and to ensure that we are able to deliver our services safely, meeting your child’s needs.

How long do we keep your information

We regularly review the information that we hold on file and remove what is no longer necessary. P3 will retain the data you have provided for up to 20 years following your child’s last play session. A copy of our full retention policy is available upon request.

Who we share your information with

P3 will never share your information with external organisations for marketing purposes. For the purposes of booking a place on one of our play sessions, we use a data processing service called MagicBooking. Their privacy policy is available here.

P3 has a duty of care when in a position of responsibility for your child and may on occasion need to contact the Local Authority, Police and/or OFSTED to meet our obligations under safe-guarding requirements. As part of this requirement, we would share your child’s name, age and address with the relevant authority.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information. P3 Charity will not usually charge for this service; however we reserve the right to do so or to refuse the request if it is deemed to be manifestly unfounded or excessive in nature.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at governance@p3charity.org if you wish to make a request.

Enquiries regarding your data

If you have any concerns or queries about our use of your personal information, you can contact our team at governance@p3charity.org.

You can also contact the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://ico.org.uk/